AccountMate Enterprise

AccountMate Products Include These Features:

User-definable password policy and fraud protection features recommended by banks and accountants for Sarbanes-Oxley compliance

Multiple security levels providing greater control over user access to view, add, edit and/or delete transaction and master records

Multi-segmented chart of accounts supports complex cost center structure and flexible analysis of financial statements

Up-to-the-minute bank balances and instant view of unreconciled transactions help manage your cash flow

Streamlined bank reconciliation to easily match bank statement with detailed information in AccountMate

Flexible check printing supports the use of preprinted or blank check stock

Authorized reference accounts feature for vendor invoices allows better control over transactions affecting GL account balances

Supports simultaneous payment authorization for multiple outstanding AP invoices and prepayments

Expense deferral feature provides the ability to record and amortize prepaid expenses

Supports unlimited number of subsidiary companies for each parent company

Streamlined consolidation of GL account balances and budgets to consolidation company

Multi-currency feature allows transactions in any currency

Supports consolidation of companies with different reporting currencies

A suite of inventory features designed to meet your sophisticated inventory-management needs

Multiple warehouses with unlimited bin locations facilitate any complex warehouse setup

Financial reports drill-down analysis capability to view account and transaction details

Flexible report engine that supports the use of multiple sorting options and filter criteria help provide relevant information critical for making decisions that affect company operations

Powerful report designer tool to customize reports that come with the software

Accounts Payable

The Accounts Payable module automates a wide range of vendor-related tasks providing you with the ability to effectively manage company expenditures. This module’s features include the option to require that invoices recorded in the system be supported by purchase orders, take advantage of earlypayment discounts, and the ability to accrue landed costs and allocate them to purchased items. Payment authorization for multiple vendor invoices and prepayments can be done simultaneously. AccountMate simplifies the payment process by providing the ability to post credit card payments, ACH or issue checks directly after an invoice recording. It can even print checks and generate an ACH file in one sitting. It tracks payments to various types of 1099 vendors and prints various 1099 reports. It also allows you to record and amortize prepaid expenses. When integrated with AccountMate’s Bank Reconciliation module, you get to reconcile all recorded checks and electronic payments in one place. When integrated with AccountMate’s Purchase Order module, you get a complete purchasing and invoicing system that will enhance your ability to manage your vendor base and cash flow.

Accounts Receivable

The Accounts Receivable module offers a complete billing, receivable, customer and inventory management system that helps you provide customers with accurate and prompt service. The Sales Order, Inventory Control, Item Specification, and Pricing Control modules integrate with Accounts Receivable to create a complete order entry, sales returns, billing and receivables system that delivers superior customer and inventory management.

Bank Reconciliation

AccountMate’s Bank Reconciliation module provides the ability to effectively keep an accurate tab on your company’s cash flow. With this module, you can set up unlimited bank account records and specify the currency in which transactions will be recorded for each one. Easily record miscellaneous disbursements, receipts and bank transfers that are not logged in other AccountMate modules. You can specify which transactions have cleared the bank and reconcile your book entries with the bank statements. Instant view on current bank account balance, the last reconciled bank statement balance and the total amount of unreconciled bank transactions. This keeps you well informed of your company’s real-time cash position.

Consolidated Ledger

The Consolidated Ledger module provides the ability to quickly combine several companies’ account balances and budgets into a single unified ledger to present consolidated financial statements and related reports. This module supports consolidation of companies with different reporting currencies making it ideal for multinational organizations that have foreign operations. With the Consolidated Ledger module, the process of creating a consolidated ledger is straightforward: set up the consolidation and subsidiary companies; assign to each subsidiary a consolidation company that will generate consolidated reports; then, map each subsidiary company’s chart of accounts and fiscal periods to its consolidation company. You’ll be able to consolidate the subsidiary’s account balances and budgets in no time.

General Ledger

AccountMate’s General Ledger module gives you maximum control over the management of all your accounting transactions. It is equipped with the necessary tools and reports to help you comply with the US Generally Accepted Accounting Principles (US GAAP). Whether setting up and maintaining a chart of accounts, generating financial statements and reports, or creating journal entries and budgets, AccountMate General Ledger keeps you in control of your financial data.

Inventory Control                                                                    

AccountMate Enterprise’s Inventory Control module gives you the power of a complete inventory management system. This module provides the ability to define each inventory item’s cost method, units-of- measurement, and warehouse and bin locations. You can set each item’s safety stock, lead time, reorder level and reorder quantity. Inventory counts can be performed at any time and as often as needed without interrupting your shipping and receiving processes.

Other key features in this module includes the ability to assign serial numbers to units of an inventory item, define multiple substitutes for an item, record transfers of units from one warehouse to another, and issue stock items for internal use. Inventory Control integrates with and enhances the functionalities of the Accounts Receivable, Sales Order, and Purchase Order modules. It also integrates with the Inventory Specification, Kitting, Lot Control, and Pricing Control modules.

Inventory Specification                                     

The Inventory Specification module offers quick, easy and accurate management of complex inventory that requires tracking of a variety of attributes. It allows you to categorize your inventory items according to such things as size, color, weight, and texture. It also tracks the items’ quantities, costs and prices by the assigned categories. It can suggest a similar item when the desired specification is not available thus helping you keep the sale. The Inventory Specification module integrates with the Inventory Control, Sales Order, Accounts Receivable, Purchase Order and Pricing Control modules.

Kitting                                                             

AccountMate’s Kitting module expands the inherent capabilities of your Inventory Control module allowing you to create and manage inventory items that are packaged and sold together as a single unit. It is designed to be used by manufacturers and distributors whose goods are often resold in many different configurations. Users can decide whether assembled units of a kit item must be kept in stock or whether they can be packaged on the fly as orders are received. Kit items can be sold using a pre-defined formula or customized per order. This module tracks items when they are sold as part of a kit and provides the necessary reports to help determine whether you have enough stock to meet existing kit orders thus allowing you to make sound and up to the minute inventory management decisions. The Kitting module integrates with AccountMate’s Inventory Control, Accounts Receivable and Sales Order modules.

Lot Control                                                 

AccountMate’s Lot Control module adds the power of a complete lot control system to your inventory management. It gives you the ability to track units of lot-controlled items from purchase or production to inventory and sale. It also allows you to keep a record of each lot-controlled unit’s expiration date. The Lot Control module integrates with AccountMate’s Inventory Control, Accounts Receivable, Sales Order and Purchase Order modules.

Manufacturing

With the Manufacturing module, you can easily create work orders wherein you can customize the machine, labor and raw materials required for each step in the production process. You can record manufacturing lead time and monitor the inventory levels of items that you manufacture so you can effectively plan future production. You can post work-in-process up to a designated step number and work type. It lets you print work orders, routing slips, production slips and a wide variety of useful reports. With this module, you can monitor bills of materials, work orders, resource usage, as well as backorders, remnants and scraps from work order creation through the posting of finished jobs. The Manufacturing module integrates with AccountMate’s Inventory Control, Inventory Specification, Lot Control, Sales Order and Purchase Order modules.

Payroll                                                                     

AccountMate’s Payroll module lets you set up records for salaried, hourly, time card, or piece work employees and independent contractors. You can pay them using a variety of pay periods that suit your company policy and each employee’s pay and employment status. Deductions can be withheld from the employee’s payroll and matched by employers. Additional payments including bonuses and fringe benefits can be recorded for each employee. The module accrues leave hours, calculates the workers’ compensation liability, allows you to print on blank or preprinted check stock, and supports the assignment of multiple states and local tax codes to each employee. It also allows you to process employee and federal tax deposit payments electronically. With an annual tax subscription, you can download the latest payroll tax updates that will be used to calculate payroll taxes and print payroll tax returns, W-2 and 1099 forms. The Payroll module integrates with the Bank Reconciliation module to allow users to include payroll transactions in reconciliation of the related bank account.

Pricing Control                                                          

The Pricing Control module allows you to quickly set up and update a complex pricing structure. Its features include the ability to define multi-level prices in one location; set the minimum price, list price, special price and contract price. It also allows you to create unlimited pricing based on multi-currency, customer price group and order quantity; different prices for each unit-of-measurement for each item specification; and pricing based on the most recent sales order or invoice price. This module is ideal for making quick and easy changes to inventory prices with minimal time spent on data entry. The Pricing Control integrates with the Accounts Receivable, Sales Order, Inventory Control and Item Specification modules.

Purchase Order                                                       

With the Purchase Order module, you have better control over a full range of purchasing activities. It allows you to record vendor lead times and plan purchases based on lead time, safety stock, reorder point and reorder quantity information. It gives the option to accrue liability for purchases at the time the goods are received and reverse the accrual when the invoice is recorded in the Accounts Payable module. This module also allows you to define which items are for resale and which items are solely for in-house use. When creating purchase orders, various information about each inventory item is at your fingertips which helps select the right item every time. When integrated with the Accounts Payable module, you can require that invoices be supported by purchase orders before they can be saved in the system.

Sales Order                                                             

In an increasingly competitive marketplace, customers demand rapid response to their orders. Your ability to process these orders in a timely and effectual manner is essential to winning and retaining your customers’ business.

AccountMate’s Sales Order module delivers the power of a complete order entry, customer and inventory management system so that you can always provide your customers with prompt and accurate service. When integrated with AccountMate’s Accounts Receivable, Inventory Control, Pricing and Inventory Specification modules you get a complete billingand-receivable system that will further enhance your ability to manage your customer base and inventory.

System Manager                                                   

The System Manager module serves as the control center for the entire AccountMate system. It controls the system environment and setup, multi-level password security, report engine, module and company selection, system date, online help access and all pop-up menus. It is used to initialize and activate the system, to create companies, to set up user groups and to define user access rights and import data. AccountMate Enterprise System Manager delivers the utmost efficiency, productivity and security to any business.