Product Overview
OneVault provides archiving and records management that supports the proliferation of communication systems people use in their jobs every day. Email, instant messaging, team collaboration spaces and voicemail just to name a few. With OneVault you get a single interface to manage retention across diverse systems. Communication records now are centralized in an independent platform that makes it easy to orchestrate consistent policies for retention, access and data cleanup. The single pane of glass for managing and working with records makes e-Discovery process secure, accountable and best of all, intuitive to use.
Specifications
Faster, Easier e-Discovery
OneVault’s speed and ease of use cuts e-Discovery costs, and minimizes manual work for your staff. It delivers secure flexibility and confidence that deadlines can be met when responding to audits, internal investigations, regulatory and discovery requests.
Proactive Incident Assessment
When faced with litigation, complaint or other issue, it’s vital to have the facts and estimate the risk as soon as possible. OneVault’s speedy cross-platform search functions will help you pinpoint the relevant ESI quickly, review it and make informed decisions quickly.
Data Protection for Business Continuity
Unlike a backup, OneVault’s continuous archiving protects data the moment it is created. Data is encrypted and retained into a secure private cloud, out of reach of ransomware hackers. This ensures an additional layer of data protection and security for business continuity. OneVault’s architecture ensures your team has continuous access to your records 24×7.
One platform for multiple data types
Being able to archive from multiple systems centralizes and saves time on e-Discovery and review. Exports with chain of custody audit trails track output. Support for standardized electronic formats ensure data is presented in a format that’s compliant with FRCP, FOIA and other regulatory requirements.
Financial/Insurance
Automate the retention of electronic records and meet the requirements outlined in FINRA rules 3110, 4511, 8210, SEC Rule 17a-4 and Regulatory Notice 17-18 (Financial) and 31 CFR 50.81 (Insurance). Centralize the retention of email, group or 1:1 chat messages, voicemail and video call recordings and solve search, retention, and production challenges across all your communications platforms.
Government
Respond to FOIA and regulatory requests faster without involving IT. OneVault reduces the time and cost of responding to FOIA and State Open Records requests with blazing fast searches and auditable records export/delivery. OneVault makes it easy to meet NARA’s records management requirements with auditable data lifecycle management and secure sanitation and disposal.
Healthcare
Meet retention requirements outlined in HIPAA Security and Privacy Rules, ensure data integrity, and protect PHI from unauthorized access. OneVault’s policy-driven automated archiving eliminates human error, improves productivity, saves time, and significantly reduces search & production costs. OneVault’s layered unlimited security roles make it easy to manage users’ level of access to the archived data.
Education
Cut FERPA and FRCP compliance costs as OneVault reduces the time and cost of responding to FOIA requests. Meet FRCP, FERPA, HEOA and other regulatory requirements, preventing liability issues for your institution.OneVault archiving modernizes electronic records management, prevents data loss, and reduces costs. An archive for email & communications is the solution for school districts and universities retain electronic communications, monitor employee and student communication for policy violations, and gain insight.
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