Office Management

Payroll

Powerful tool to automate payroll, track both labor and indirect costs on jobs, and then generate all the reports necessary for compliance with federal, state, and local agencies

Our Payroll module provides a great deal of flexibility and automation.  It allows you to set up parameters such as pay rates, deductions, and prevailing wages so everyone gets paid correctly without you having to keep track on your own.  It generate files which can be submitted on the web for direct deposit, compliance, or tax purposes. 

Best of all, it's a fully integrated module in the system--no need to export data to a third-party provider and import data back in after the payroll run.

One of the key features about this module is it allows CSSI to automatically distribute direct labor costs and indirect costs to jobs, equipment, or the general ledger based on time card input.  If voiding a check or writing a manual check, the costs will automatically reflect the operation.  If a job or a union requires a certain minimum pay rate for specific occupations, our module will automatically determine the rate for given hours on a time card.  Using this module, you can set up regular or pre-tax employee deductions, which can be optionally capped, so that they will be automatically calculated for each paycheck.  It will also automatically calculate the actual employer-paid expenses such as workman's compensation, FICA, FUTA, SUTA, or fringe benefits, and automatically posts those costs to jobs, equipment, or the general ledger.  It will be sure to handle state and local income tax calculations even for multiple states and localities on a single paycheck.

Human Resources

Simple employee and benefits tracking at your fingertips

Our Human Resources module will give the company flexibility and understanding of the status of their employees and benefits.

The module can track promotions (or any other event) can also be done through the HR system.  CSSI tracks employee ‘Transactions’ which can be tests or events or just information.  They can be recurring or a single entry.  Events can contain scheduled dates, results / comments pertaining to the events, frequency of the re-occurrence of the event, by any time frame. They are individually retained in the system for archival queries. Some of the more common used types of events tracked are: Safety training classes, Drug testing, license renewal equipment qualification, insurance, license, birthdays, hire dates, fired dates, re-hire dates, employee work qualifications, etc.  A listing can be provided showing which events are coming up for individual employees during the indicated time frame. Each employee record in the HR system can be retained even if the employee is no longer in the accounting payroll system. This is important if you need to hire, or re-hire, an employee with certain qualifications.  It also allows for the capture of non-employees, people who have turned in a resume. When a particular position arises, the HR system can be queried for employees, and non-employees with a particular qualification.

Purchase Orders

Keep track of your POs be sure you're not running over what you have allocated and make sure invoices post to your job cost, equipment, and / or general ledger.

Reports from the module will keep you updated on the status of all your current POs while allowing you to reference old ones.  CAPS allows for bulk purchase orders or line item purchase orders depending on your company's processes.  The line item purchase orders will tie directly into the Inventory module to keep your inventory counts up to date as well as your inventory costs.

Provides for recording purchase orders and changes.

Provides for recording multiple invoices per purchase order.

Ensures that invoices cannot exceed the total amount of the purchase order including changes.

Automatically posts invoices to Job Cost, Equipment, and General Ledger accounts.

Provides on-line access to purchase order information, including purchase orders, changes and invoices both paid and unpaid.

Provides information to reconcile each purchase order.

The line item purchase order system allows for control by line item, either by units delivered or dollar amounts.

Up to 9999 different items can be tracked per purchase order number.

Imaging

Provides for a paperless accounting system as well as the imaging of any document whether current or archived.

With CSSI's imaging processes you will be able to eliminate the need for offsite storage, reduce operational cost, as well as improving efficiency, and productivity. 

Our imaging processes keeps your HR, service call, and accounting information all in one place.  It removes the need to purge your documents to make room  for new ones.  CSSI reports are atomatically imaged and retrievable by simple keys. Allu other documents are imaged under user defined categories and keys, such as insurance, bids, contracts, and any others you would keep in file cabinets and storage rooms. Documents are now secured, but easily accessible. Documents such as invoices and purchase orders can be easily indexed using the barcode reader feature.  This feature allows you to easily locate any document you would need to run your business.